HVAC Manager

Iowa Health Care Department of Engineering Services is seeking a HVAC Manager. This position provides overall leadership, management and operational direction for the HVAC, refrigeration, and wireless temperature monitoring operations in the HVAC shop. This position ensures maintenance, repair, project management and code compliance are performed in a professional, efficient, safe and timely manner. The manager also ensures completion of preventative and corrective maintenance occurs as scheduled and meets policy and regulatory requirements. In addition, the manager is responsible for this area’s operating budget. The manager works cooperatively with Iowa Health Care and UI departments in the design, coordination, and implementation of capital and non-capital projects and updates design standards as needed. This position is responsible for meeting regulatory requirements including, but not limited to, The Joint Commission, local, state, national code requirements, infection control and ASHRAE guidelines.  The manager is responsible for successful HVAC utility shutdowns associated with capital, university and department shutdowns. Works cooperatively with the Engineering Services Department management team, UI Health Care clinical areas, Capital Management and the University Design and Construction Department to ensure urgent needs are met in a timely manner and large capital projects are designed, constructed and completed within the Iowa Healthcare recommended standards. This position will report to the Assistant Director of Engineering Services. This position will require the ability to routinely move 50 pounds; and ability to climb, carry, bend, kneel, crawl, reach, push and pull frequently.

The manager is expected to be on-call 24/7 for emergency needs and address conditions during off hours and weekends. Occasional driving is required, a valid driver’s license that meets UI Fleet Safety requirements.

Financial Management

• Use of Strata financial system to request capital purchases and review/approve capital projects. 
• Review and approve purchases for equipment, tools and supplies. 
• Inform Director or Assistant Director of Engineering Services of resource, capital and non-capital needs. 
• Monitor assigned expense budget and notify Assistant Director reasons for variance.
• Maintain inventory at cost effective level while meeting department and shop needs. Ensure compliance in financial procedures
   

Operational Management Regulation/Compliance

• Monitors daily work and compliances in HVAC operations that meet patient, building and occupant needs and requirements.
• Maintain necessary inventories and/or procure parts and supplies.
• Complete routine reports generated from CMMS and other systems.. 
• Prioritize, monitor, and oversee daily work assignments.
• Ensure compliance requirements are met for assigned staff.
• Update assigned policy and procedures. 
• Provide regular updates and feedback to service requestors. 
• Assist contractors. 
• Recommend staffing needs to Director or Assistant Director. 
• Train staff in industry standards and safety practices. 
• Ensure a safe workplace. 
• Coordinate project work. 
• Schedule staff. 

• Ensures infection control practices during daily and project operations are compliant with regulatory and epidemiology department requirements and expectations.

   

Human Resources Management 

• Orient staff to assure competency and performance. 
• Provide comprehensive training and coaching when new duties are assigned. Created: November 22, 2016 Last Updated: July 8, 2019 3 
• Communicate daily expectations and provide regular feedback for meeting objectives. • Support professional and non-professional development. 
• Distributes work orders and project assignments to HVAC shop staff. 
• Monitor and ensure efficient and on time workflow activity through use of the computer maintenance management software system (CMMS). 
• Maintains high performance level through accountability and communication. 
• Provide positive and constructive feedback and positive recognition. 
• Participates in staff selection, coaching and discipline. 
• Create management goals that align with department and Iowa Health Care strategic plan.

Planning/Programming 

• Plans daily staff activities to align with Iowa Health Care strategic plan and mission. 
• Provide input to Engineering Services Department strategic planning process 
• Executes established procedures for corrective, preventative, routine, and predictive maintenance plans.

Project Management

• Participates in capital project design and makes appropriate recommendations to ensure efficient maintenance and repair operations 
• Ensures successful utility shutdowns during capital, non-capital, University and departmental shutdowns 
• Review and advise minor renovation and construction projects. 
• Ensure projects align with Iowa Health Care strategic capital plan

Communication.

• Achieve and maintain constructive and positive communication with staff. 
• Maintain professional and positive interdepartmental communication that includes timely follow-up. 
• Demonstrates positive customer service in meeting requests, repairs and communicating recommendations

Employee Health and Safety 

• Knowledge of the procedures and programs in place in the organization to ensure employee safety (occupational health, fire safety and emergency response plan); ability to take appropriate and immediate actions in case of an emergency.

 Facilities Management

• Knowledge of the full spectrum of facilities management activities related to HVAC, refrigeration, and temperature control; ability to maintain, care for and address HVAC that serves facilities. 
• Ability to install, repair, alter, replace, and maintain the components of environmental systems such as refrigeration, temperature control, chillers, and air handling units. 
• Ability to utilize BAS to control systems, collect and analyze data and modify mechanical systems performance to ensure reliability and system organization. 
• Ability to perform leak tests, transfer refrigerants, and otherwise handle refrigerants according to EPA regulations. 
• Able to read and interpret blueprints and project drawings. 
• Demonstrates knowledge and principles of HVAC systems operations

Performance Management

• Ability to apply organization's performance management system, practices, and tools to developing and improving individual, team, and organizational performance.
•  Coaches and holds staff accountable to achieve positive customer service through daily interactions and communications 
• Delegates and clearly communicates expectations in a uniform and consistent manner to all staff 
• Demonstrates consistent decision-making and problem-solving skills for all staff-associated circumstances 

Resource Management 

• Plans, mobilizes, and distributes resources to fulfill business objectives and plans. 
• Demonstrate ability to align with the Iowa Health Care strategic plan with department operations 
• Mobilizes existing labor resources to meet corrective and preventative work orders and urgent needs.

Education or Equivalency Required Bachelor’s Degree; or an equivalent combination of education and experience. 

Required Qualifications 

• Minimum of 5 years’ experience in HVAC, physical plant, facilities management or related experience. 
• Excellent verbal and written communication skills. 
• Demonstrated experience in staff performance management, 
• Demonstrated effective leadership while managing personnel in a professional manner that includes periods of stressful deadlines and available resources.
• Occasional driving is required, a valid driver’s license that meets UI Fleet Safety requirements.

Desirable Qualification

• Knowledge in the principles of operations, methods, materials and tools used in the installation, troubleshooting, maintenance, calibration and repair of environmental systems such as air handling units; chilled water systems and building automation systems.
• Experience with temperature, pressure and humidity requirements in a healthcare or an academic organization
• Project management and infection control measures.
• Demonstrated experience in creating a positive work environment that demonstrates a focus on service excellence principles
• Knowledge of various codes and procedures, etc., that applies to hospitals such as TJC, OSHA, DOT, etc.
• EPA Type 2 Refrigeration Certificate.

Application Process: In order to be considered, applicants must upload a resume (under submission relevant materials). Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization. Please contact joseph-beebe@uiowa.edu with questions.