Skills

HVAC operations Accounting Dispatching Accounts payable Accounts receivable Billing Service Titan Payroll processing Vendor management Customer service Job costing Scheduling Operational analysis Office management Data entry

Full job details

About the Role:

GMA Mechanical Corp is looking for a driven and detail-oriented HVAC Service/Accounting Manager to join our office team in Port Jefferson Station, NY. This is a unique dual-role opportunity for someone who thrives in a fast-paced environment and can seamlessly bridge the gap between HVAC service operations and financial management. If you're organized, experienced, and ready to make an impact, we want to hear from you!

Responsibilities:

Oversee day-to-day HVAC service department operations, including scheduling, dispatching, and coordinating technicians
Manage accounts payable, accounts receivable and billing processes
Order parts for jobs, prepare quotes and unit replacement proposals
Serve as a primary point of contact for customer service inquiries, complaints, and service agreements
Maintain accurate records of service calls, work orders, and technician performance
Process payroll, vendor payments, and reconcile accounts using Service Titan
Support management with operational analysis, manage technicians

Requirements:

Prior experience in HVAC, mechanical, or trades industry office management strongly preferred
Proficiency in software (Service Titan or similar preferred)
Strong understanding of accounts payable/receivable, invoicing, and job costing
Excellent organizational and multitasking skills in a fast-paced office environment
Strong communication skills for coordinating between field technicians, customers, and vendors
Experience with service dispatch or scheduling software is a plus
High level of accuracy, integrity, and attention to detail

About Us:

GMA Mechanical Corp is a trusted mechanical and HVAC contractor serving the Long Island community with a reputation built on quality workmanship and reliable service. Our customers count on us for expert HVAC solutions, and our team members enjoy a supportive, close-knit work environment where their contributions truly matter. Join a company that values hard work, professionalism, and long-term growth.