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HVAC Industry Jobs

HVAC Project Coordinator

Cardinal Heating, Cooling, Plumbing, & Electric

Location
Onsite (Sun Prairie, WI)
Compensation
$35 - $37/hr
Employment
Full-time
Level
Mid Level
Posted 2 weeks ago

About the role

Cardinal Heating, Cooling, Plumbing, & Electric seeks an HVAC Project Coordinator to manage installation calendars, dispatch teams, and ensure equipment readiness. This role supports sales and installation teams to deliver high-quality HVAC services to customers in the Sun Prairie area.

Skills

Project coordination Scheduling Dispatching Technical support Equipment sizing Layout design Microsoft Excel Communication Problem solving Organization Public speaking Time management Data entry HVAC trade knowledge Customer service

Full job details

Keep Every HVAC Installation on Track. Help Our Team Deliver Excellence.

Join Cardinal Heating, Cooling, Plumbing, and Electric as an HVAC Project Coordinator and play a key role in preparing our installers for success.

The HVAC Project Coordinator schedules installation jobs and prepares the install teams so they can accomplish the highest quality installations every time.

Duties and Responsibilities:

  • Work closely with HVAC Install Managers and installation teams to coordinate successful project completion. 
  • Maintain installation calendars, schedule and dispatch jobs, and communicate installation schedules with customers. 
  • Ensure equipment, materials, staging, and necessary documentation are ready and accurate for each installation.
  • Review sales drawings and layouts for accuracy and ensure the fabrication team has complete measurements for timely project turnaround.
  • Assist the sales team with technical questions, equipment sizing, and layout needs.
  • Provide layout training and support to sales team members.
  • Complete required paperwork and close project tasks to ensure timely resolution.
  • Assist the Field Manager and installation teams with technical support as needed. 
  • Conduct daily cycle counts of HVAC equipment and communicate equipment-ordering needs to the Install Manager
  • Perform other duties as assigned.
Competencies for Success:
  • Anticipates and adjusts for difficulties
  • Plans, prioritizes, and organizes tasks
  • Builds cooperation between departments
  • Tailors communication to the level and experience of the team
  • Practices a forward thinking approach
  • Demonstrates effective problem solving
Required Skills & Abilities:
  • Ability to inspire and lead others to attain company and department goals
  • Enthusiasm and a "fill the board" attitude
  • Highly organized with exceptional follow-through abilities
  • Strong verbal and written communication
  • Quick, sound decision-making abilities
  • Comfortable with public speaking and presenting information
  • Ability to build trust and demonstrate empathy
  • Excel in a fast-paced, goal-driven environment
  • Ability to type 45 to 60 words per minute with a high level of accuracy to manage time-sensitive communications
  • Working knowledge of Microsoft Excel and Microsoft productivity tools
  • Proficient in software skills
  • Ability to read and translate measurements from the sales team and convert them into a drawing for the fabrication team to build
  • Provide timely and professional feedback to the Sales Manager
Education & Experience:
  • High School diploma or equivalent
  • Experience in customer service
  • Exhibit an in-depth knowledge and understanding of the HVAC trade
Physical Demands:
  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift 20 pounds at a time
Work Environment:
  • Office
Working Schedule:
  • Generally, Monday through Friday, 8:30am-5:30pm; flexible based on the needs of the department